Spoty Systems - logo
Przestrzeń biurowa

How to Design the Perfect Office Space for Your Business

Is the perfect office space a myth? We beg to differ! We’ll advise you on how to create an office space that will keep every employee happy. It’s not just a workspace, it’s a space that should make us feel good, comfortable, and happy – after all, we spend long hours here every day. In our post, you’ll learn what a great office space should look like. Discover the recipe for the perfect office space!

What should the perfect office space look like?

To create an office that works for everyone, you need basic knowledge about designing this type of space. You shouldn’t ignore the rules that define the layout and functionality of an office. It’s not an easy task, but by remembering these rules, you’re less likely to make mistakes. What features should an ideal and modern office have?

Comfort is key

What kind of office is perfect for an employee? Above all, it should be comfortable. There’s nothing worse than an uncomfortable chair or a desk that’s not adapted to your needs. Comfort includes not only the comfort of the desk but also the acoustics in the office. Noise pollution and surrounding sounds coming from all sides make it impossible to concentrate 100% on your duties. Such distractions not only interfere with concentration and undoubtedly affect work performance , but can also be frustrating. Proper sound insulation of walls or special partition walls are essential for maintaining work comfort. Special acoustics cabin are also helpful, making it easier to maintain focus than you might think. Such isolation from sounds or other stimuli surrounding us is certainly appreciated by anyone who values silence and peace. Also, take care of the ergonomics of each workstation, e.g., through appropriate accessories for storing documents.

The perfect office space = a safe space

Although office work is not directly associated with danger, it undoubtedly has a direct impact on employees’ health. There’s no room for deviations from occupational safety and health rules in an ideal office. Adequate lighting, ergonomic workstations, or high-quality ventilation are essential, without which we cannot speak of a well-designed office. Similarly, the impact of noise that accompanies us when the office is full of people is crucial. It’s worth familiarizing yourself with the concept of noise pollution and its impact on health. . You can read more about this here.


Przestrzenie biurowe

Take care to choose the right layout for your office space

The layout of rooms in the office should not be random. According to health and safety regulations, an employer in a permanent workplace (i.e., a room where an employee spends more than four hours a day) must provide access to daylight. Therefore, for the main part of the office where workstations are located, it is recommended to choose rooms that have access to large windows that will let in a lot of sunlight. This solution is definitely healthier for the eyes than illuminating the workstation with artificial light and has a huge impact on the well-being and good mood of employees. Rooms located deep inside the building should be left, for example, for a kitchen or dining area..

Provide a space for important meetings

No matter what type of business you run and what your office does, it should not lack a space designated for important meetings. The conference room is not only a space for meeting important clients, but also a brainstorming session for subordinates. During such meetings, modern multimedia technologies will be helpful. In traditional offices, this is often just a projector. However, it is worth arranging such a space in such a way as to make the most of its potential. Less typical but gaining popularity solutions include telephone booths oand rooms for video conferences. A soundproof space will allow you to properly concentrate on the purpose of the meeting.

Office space – not just a place to work

In today’s world, the office should not only be a place to work. Of course, this is its basic and most important function. However, we must not forget that during a long workday, moments of rest are equally important and will undoubtedly have an impact. This increases the concentration of employees, which has an undeniable impact on results and productivity. To make good use of the break time, it is worth changing the environment for a few or a dozen minutes and getting up from the desk. In such situations, relaxation zones work great, where you can find comfortable sofas, poufs or even hammocks – when designing such a space, it is worth unleashing your imagination to sufficiently take care of the comfort of employees. We should also not forget about the kitchen/dining area. A meal break is an important part of the daily cycle, and shared meals at the table strengthen employee relationships, which has a positive effect on the atmosphere at work. The choice of arranging such spaces depends on the personal preferences of employees, but it should be remembered how important it is to provide them with a place that meets their social needs.


Newsletter ikona

Let’s stay in touch!

Be the first to hear about wellbeing.
No spam, only good stuff!